Meet Rosie Care:No more leads going cold, no more follow-ups missed, no more patients slipping away.

AI-powered CRM onboarding platform, built
for growing psychotherapy group practices.

Rosie Care keeps every new patient inquiry moving, automatically. From first contact to first session, nothing goes cold, nothing gets missed, and your team always knows exactly what to do next.

Get Started Free →See how it works ↓

app.rosie.curlybraces.ai · Dashboard

RosieAI dashboard — full onboarding pipeline view

One recovered onboarding covers six months of Rosie Care.The average practice loses 3–5 leads a month to slow follow-up.Do the math →

$000s saved

Therapists' lost hours recovered

85%

Less admin time per inquiry

< 24 hrs

Avg. response time

0 leads

Fall through the cracks

100%

HIPAA-compliant from day one

$000s earned

Recovered Patients

The Problem

You've built something worth growing. Your onboarding process hasn't kept up.

EHRs manage your patients. Practice management systems manage your operations. Neither was built to convert new inquiries into booked sessions — consistently, across a growing team.

Inquiries are slipping through the cracksYour therapists are busy doing what they should be doing — seeing patients. Nobody's job is to chase new leads. So promising inquiries go cold, and you only notice when the pipeline looks thin.

No visibility across your teamWith multiple clinicians, it's almost impossible to know who's following up on what, where each inquiry stands, and which new patients are close to booking. The spreadsheet stopped working the day you hired your second therapist.

Your admin is holding it together with willpowerOne person, too many inboxes, no consistent system. When they're out, things stall. When it's busy, things fall through. It's not a people problem — it's a process problem.

Growth is happening — but you can't see what's driving itWord of mouth, Psychology Today, Zocdoc, GP referrals — all arriving in the same inbox. No idea which channels are worth your time and money.

Rosie activity timeline — chronological onboarding log showing all outreach events

Rosie Care: From first contact to
first session, with care.

Other AI tools

A lot of AI tools promise to fill your calendar. They're built for high-volume, transactional practices where speed is everything — book the appointment, move on.

The aesthetics playbook:

A medspa inquiry is transactional — “I want Botox, when can I come in?” Speed wins.
Instant AI calls, aggressive follow-up sequences, bulk reactivation blasts.
Fill the slot. Move on. Next patient.
It works great — for medspas.

Rosie Care

Psychotherapy is different. When someone reaches out to your practice, they're doing something hard. That first contact isn't a transaction — it's a moment of trust that needs nurturing.

Therapists aren't worried about missed Botox calls.
They're asking:

Did that anxious new patient feel safe enough to show up? With Rosie Care every follow-up is timed with care and empathy.
Did they get the right clinician match? With Rosie Care every message is drafted with clinical sensitivity.
Did the intake process feel human? With Rosie Care every patient arrives at their first session feeling like someone was already looking out for them.

That's what we mean when we say Rosie Cares.

How it works

First contact to first session, on autopilot

Based on simple linear workflows, Rosie captures the lead's information, drafts outreach emails, reminds when calls should take place, logs notes, and keeps the process on schedule.

Lead arrives

Via email, phone, or web form. Rosie captures and creates the onboarding record automatically.

Rosie gets to work

Reads emails and onboarding details, immediately building context around each new lead.

AI drafts outreach

Stage-appropriate email, SMS, WhatsApp and in-app portal reviewed and sent in one click. No writing from scratch.

Automated follow-up

24hr, 48hr, 72hr sequences run automatically. Rosie flags anything that needs attention.

Hand off

First session booked. Pass cleanly to your EHR or practice management system and move on.

app.rosie.curlybraces.ai · Onboarding · Andy Collectot · Stages

Rosie 7-step onboarding stages — Welcome through Consultation

Rosie tracks each lead through multiple structured stages — and tells you exactly where every onboarding journey stands

In detail

Nothing falls through the cracks. Ever.

Every inquiry tracked, every follow-up timed, every patient detail logged — so your team always knows exactly what to do next.

Timeline & follow-up

The right action, at the right moment

Rosie keeps every onboarding journey on track — automatically. When human input is needed, she stops and flags it. When it's not, she moves things forward without being asked.

Each stage unlocks only when the previous one is complete — no skipped steps
Urgent cases surface automatically, before they go cold
Every email, call, note, and status change logged in a single timeline
AI drafts the next message — you approve in one click and move on

Rosie activity timeline with stage alert

Onboarding details form — urgency, insurance, session type

Patient detail — info, onboarding context, and AI-logged notes

Patient records

Everything you need, before the first session

By the time a patient reaches your clinician, Rosie has already built their profile — referral source, urgency, insurance, availability, and session history, all in one place.

Referral source tracked from first inquiry — so you know which channels work
AI logs call notes automatically — no manual write-up after every interaction
Availability captured upfront — schedule with confidence, not guesswork
One click to Book Consultation or Promote to Patient when the time is right

Practice growth intelligence — referral source and channel performance

Practice growthGrow tier — coming soon

Which type of patients are most compatible with your practice, where to focus your budget?

Rosie tracks every inquiry back to its source — Zocdoc, Psychology Today, word of mouth, GP referral. Over time, you'll see exactly which channels bring patients who book, show up, and stay. Stop guessing where to spend your marketing budget.

Referral source captured at first inquiry — automatically
Full funnel visibility: inquiry → consultation → first session
Competitive profile monitoring — see how you rank locally
Re-engage lapsed patients with one-click outreach campaigns

Meet Rosie, your AI

Not just automation.
An AI trained on your onboarding process.

Rosie isn't a generic CRM or chatbot. She's trained specifically on therapy onboarding workflows: the stages, the scripts, the clinical sensitivity required. She plans, guides, drafts, and flags.

Rosie· Active now

Rosie

You have 3 onboarding journeys that need attention today. Sarah K. hasn't responded in 48hrs. I've drafted a follow-up for your review. Want me to walk you through the others?

You

Yes, and can you pull up Marcus's onboarding notes?

Rosie

Marcus noted anxiety and availability on Tuesday afternoons. I've drafted an intro email referencing those details and suggested two Tuesday slots. Ready to send?

app.rosie.curlybraces.ai · RosieAI Assistant · Analyze

RosieAI recommendation — Pause Follow-ups with 85% confidence and full reasoning

Rosie surfaces the right action at the right time — with her reasoning visible, so you stay in control

Pricing

Grow with Rosie, at your own pace.

Start with full Pro access, then let Rosie grow alongside your practice. Activate what you need, when you need it. No bloated all-in-one you'll never use.

Rosie is built for group practices — every team gets a proper setup, dedicated onboarding account manager, and the infrastructure to grow.

MonthlyAnnual Save 15%

Try Rosie free for 30 days — full Pro access. No credit card required.

ProUp to 5 usersAdditional users $35/month each

$175/month$150/month

Billed $1,800/year

✓

Full AI onboarding automation

✓

Full AI follow-up sequences

✓

RosieAI assistant

✓

Inbound email onboarding

✓

Autonomous onboarding planning

✓

Calendar sync (Google & Outlook)

✓

In-app calling with transcription

✓

Full Practice Intelligence Suite (see below)

Calls, SMS and WhatsApp charged per use.

Get Started

Every paid plan includes the full Rosie Practice Intelligence Suite

EHR data pull & analysis

Full funnel attribution — inquiry to revenue

Competitive intelligence (Psychology Today, Zocdoc, Google)

Profile performance vs. similar practices

Re-engagement campaigns for lapsed patients

Marketing spend recommendations

Practice growth dashboard

Referral source tracking & channel ROI

Trust & compliance

Built for healthcare from the ground up

HIPAA

Compliant infrastructure

AES-256

Encryption at rest & in transit

100%

Human-in-the-loop by default

AWS

Enterprise-grade infrastructure

HIPAA-compliantSecure infrastructure, certified

Built for therapyPsychotherapy & wellness practices

Works with any EHRSeamless handoff at session one

“Before Rosie, we were tracking everything in a spreadsheet. Leads would go cold and we wouldn't even know. Now every onboarding journey has a clear next step.”

Sean, The Flatiron Center for Psychotherapy · Beta customer

Get in touch

We'd love to hear from you

Questions about Rosie, beta access, or your practice? Reach out — we respond fast.

Talk to the team

Got questions? We pick up. Speak directly to someone who knows Rosie inside out.

Call 917-342-2080 →

Email us directly

Send us anything — pricing questions, HIPAA concerns, onboarding help. We reply same day.

support@curlybraces.ai →

Send an inquiry

Prefer to write it out? Tell us about your practice and we'll get back to you quickly.

Open inquiry form →

Beta: limited spots available

Start with onboarding.
Grow with intelligence.

Free for 30 days — full Pro access. No credit card required. 5-seat minimum. HIPPA-compliant from day one.

Get Started Free →

Pro features available — apply for beta access inside your account

By signing up you agree to our Terms of Service and Privacy Policy.

^*Average new patient value: $1,200–1,800 (8–12 sessions at $150/session). Rosie Pro: $150/month. Six months = $900. One recovered onboarding more than covers it.